Enhancing Safety Standards in Property Management: A Comprehensive Guide

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Enhancing Safety Standards in Property Management: A Comprehensive Guide

Safety should always be the top priority for any property management company. Making sure that tenants, staff, and contractors are protected from harm requires proactive planning and vigilance.

Fire Safety

Preventing and containing fires is fundamental to keeping properties and people safe. All managed buildings should have adequate alarms, detectors, extinguishers, and escape routes clearly marked. Nevertheless, there is always more that can be done. Some of these are discussed in the below paragraphs.

Installing Emergency Lighting

Emergency lighting kicks in when normal lights fail to automatically illuminate escape routes. This ensures people can still safely exit even in blackouts or smoke-filled corridors. Battery-powered emergency lighting units should be installed along exit routes like hallways and stairwells. Lighting above fire doors is also recommended. These lights require periodic inspection and battery replacement about every 5 years or after activation during a power outage.

Inspecting Electrical Systems

Faulty electrics are a major fire hazard. Ensure all systems and appliances are professionally inspected annually, and upgrade any outdated devices. Circuit breakers and surge protectors also offer extra protection. Have an electrician thoroughly check the condition of all wiring, sockets, switches, and fuse boxes, looking out for damage or warning signs like scorch marks or hot spots (which indicate potential failure points). They should also ensure suitable overload and short circuit protection is in place.

Securing COSHH Cabinets

Control of Substances Hazardous to Health (COSHH) cabinets securely store hazardous chemicals, toxins, and corrosive liquids. Proper locking systems prevent unauthorised access and contain leaks or spills protecting people and facilities. Hazardous substances like industrial cleaners, paint solvents, lawn treatment chemicals, and other toxic fluids must be kept secured inside appropriate Seton COSHH cabinets. These specialized units allow ventilation to prevent dangerous vapor buildup while firmly locking with restrict keys or combination pads to control access.

Worker Safety

The people who maintain and repair properties face many risks, from repetitive strain to falls. Their wellbeing should be promoted through:

Providing Protective Equipment

Give maintenance teams high visibility uniforms, slip-resistant boots, task-appropriate gloves, and any other vital protective wear to shield them from common industry dangers. All workers should receive basic Personal Protective Equipment (PPE) like high-visibility vests, safety boots and gloves appropriate for daily tasks. Those undertaking particular hazardous jobs need enhanced protection tailored to potential risks such as dust masks, ear and eye protection, insulated gloves for electrical work and safety harnesses for height related jobs.

Offering Safety Training

Bring in experts to train workers on safe procedures for jobs like working at heights, handling chemicals, using power tools, and entering confined spaces. Refresher courses keep skills sharp. Make sure staff certificates never expire for vital training like working safely at height, scaffolding or using extended access equipment. Arrange professional development days or bring specialists to train employees on best practice safety for industry dangers like handling hazardous materials, asbestos awareness, electrical safety when managing temporary power on job sites.

Installing Safe Step Ladders

Provide properly rated industrial step ladders to access high areas. Reinforce that chairs, tables and other furniture should never be used as makeshift ladders to prevent nasty falls. Stock extra strong, non-conductive fiberglass step ladders of varying lengths suitable for minor access jobs. Ensure ladders are marked with weight limits and prohibit use for overly heavy loads. Clearly communicate via training and workplace posters that only approved ladders are to be used and household furniture makeshift ladders are strictly forbidden.

Maintaining Tools and Machines

Hand tools and electrical equipment must be properly maintained to operate safely. This helps to reduce mechanical issues that can harm users or cause fires. Make maintenance teams responsible for inspecting all equipment like power drills, saws, generators before use. Look for signs of wear like frayed cords and have technicians service machines that show issues, replacing components as needed. Keep maintenance logs and take damaged tools out of operation immediately for repair or replacement.

Security Enhancements

Unwanted intruders put tenants and property at risk. Deter and defend against threats by:

Installing Alarm Systems

Modern burglary alarm systems detect break-ins and trigger notifications to property managers as well as local police departments. Some integrate with security camera networks. Install monitored alarm systems that are able to instantly alert police and key staff when triggered. This rapid response capability combined with loud sirens often scares away criminals before they can do much damage.

Upgrading Door Locks

Replace outdated locks with robust modern anti-snap varieties. Key card or keypad locks control and monitor access. Install high security euro cylinder rim locks on exterior doors and garage access points remembering to avalanche test keys to ensure unauthorised duplication is impossible. For interior doors used to isolate rented rooms or divide communal corridors, consider electronic RFID card or touchpad digital locks. These allow access to be granted and revoked instantly without reissuing keys.

Securing Entry Points

Check fencing, gates, garages and other building access points for gaps or weaknesses. Repair holes and install sturdy locks on gates and sheds to prevent unlawful entry. Carefully inspect all fences, enclosures, gates and garages for holes or weaknesses that allow unwanted access. Use concrete or gravel to plug dug holes while replacing damaged panels and improving join seams to strengthen overall integrity. Pay special attention to side gates ensuring Site Security BS locks properly fitted.

Adding External Lighting

Strategically place motion sensor security lights covering entrances, car parks, and alleyways. Illuminating approaches deter nefarious activity. Position bright, vandal-proof LED floodlights activated by movement to scare off trespassers. Concentrate lights around entry and exit doors, garages, loading bays and footpaths leading to properties. The sudden illumination gives potential intruders the impression they have been spotted making them abandon illegal entries. For even greater coverage, add wirelessly linked cameras capturing approaches if desired.


Prioritizing safety and continuously refining protocols allow property management firms to effectively protect the people relying on them. Small, affordable upgrades make dramatic improvements preventing hazards. Maintaining secure, risk-free buildings where tenants and workers feel protected should be the goal of every conscientious business. Those embracing these enhanced standards differentiate themselves providing added peace of mind and comfort to all who place their trust in their operation.

February 25, 2024 / by Asktenants.co.uk

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